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Forms and guides
Summary
We provide forms, guides and guidelines on how to ensure compliance with the rules on political financing and the auditing of election expenses. These documents are intended for use by stakeholders involved in political financing, including candidates, official representatives, financial representatives, official agents, canvassers and private intervenors.
Provincial
In this section
Authorization and name reservation
- Application for authorization of an independent candidate or an elector who undertakes to run as an independent candidate (PDF – DGE-208-VA)
- Schedule to the application for authorization of an independent candidate or an elector who undertakes to run as an independent candidate (PDF – DGE-208.1-VA)
- Application for authorization of a private intervenor – Elector (PDF – DGE-705-VA)
- Application for authorization of a private intervenor – Group (PDF – DGE-706-VA)
- Application to have a name reserved for a political party (PDF – DGE-207-VA)
- Procedure: Reserving a name for a provincial political party (PDF – DGE-207.2-VA)
- Application for authorization of a provincial political party (PDF – DGE-202-VA)
- Submitting an application for authorization of a provincial political party (PDF – DGE-202.2-VA)
Other tools
- Contribution slip transmission form (PDF – GCEBT-2 – in French)
- Accessible voting (PDF – DGE-101-VA)
- Application for an inquiry (PDF – DGE-230-VA)
Leadership campaign
Guidelines
- Contribution slip standards (PDF – Bulletin B2.1-VF – in French)
- Opening an account in a financial institution and keeping an accounting record by the financial representative of a party leadership candidate (PDF – DIR-05.1-VF – in French)
- Reuse of publicity materials produced and used in a previous leadership campaign (PDF – DIR-10.1-VF – in French)
- Authorization of an advertising agency by the financial representative of a party leadership candidate and detailed statement of agency expenses (PDF – DIR-13.1-VF – in French)
- Loss of equipment due to vandalism or theft during a party leadership campaign (PDF – DIR-14.1-VF – in French)
- Eligibility of physical assets as campaign expenses (PDF – DIR-18.1-VF – in French)
- Per diem allowances for transportation expenses and certain meal expenses reimbursed during a party leadership campaign (PDF – DIR-19.1-VF – in French)
- Organizing and holding public meetings during a party leadership campaign (PDF – DIR-20.1-VF – in French)
- Expenses inherent to certain campaign expenses (PDF – DIR-21.1-VF – in French)
- Person authorized to solicit and collect contributions for the purposes of a party leadership campaign (PDF – DIR-22.1-VF – in French)
- Incidental income from political activities or events held for the purposes of a leadership campaign (PDF – DIR-23.1-VF – in French)
- Party leadership candidate’s income and expense report (PDF – DIR-25-VF – in French)
- Campaign expense report for the official representative of a party (PDF – DIR-26-VA)
- Supplementary report on party leadership candidate’s campaign income and expenses (PDF – DIR-29-VF – in French)
Forms
- Petty cash statement (PDF – DGE-201.1-VF – in French)
- Deed of loan (PDF – DGE-205.1-VF – in French)
- Declaration of surety (PDF – DGE-206.1-VF – in French)
- Advertising agency authorization record (PDF – DGE-224.1-VF – in French)
- Detailed statement of advertising agency expenditures (PDF – DGE-225.1-VF – in French)
- Request for payment of a contested claim (PDF – DGE-227.1-VF – in French)
- Request for investigation (PDF – DGE-230-VA)
- Report on fundraising or political activities for the purposes of a party leadership campaign (PDF – DGE-234.1-VF – in French)
- Request for correction to the campaign income and expenses report (DGE-236.1-VF – in French)
- List of canvassers (PDF – DGE-238.1-VF – in French)
- Canvasser’s certificate (PDF – DGE-239.1-VF – in French)
- Request for extension of authorization for a party leadership campaign form (PDF – DGE-242-VF – in French)
- Record of appointment of an assistant to the representative of a candidate (PDF – DGE-257.1-VF – in French)
- Lease agreement (PDF – DGE-258.1-VF – in French)
- Advertising attestation (PDF – DGE-260.1-VF – in French)
- Transportation and meal expense claim (PDF – DGE-261.1-VF – in French)
Reports to be produced
- Party campaign expenses return (PDF – DGE-270-VA)
- Supplementary report of party leadership campaign income and expenses (PDF – DGE-272-VF – in French)
- Report on income and expenses of a party leadership candidate (PDF – DGE-275-VF – in French)
Guidelines
- Per diem allowances for transportation and certain meal expenses reimbursed for the election period (PDF – DIR-19-VA)
- Organizing and holding public meetings during an election period (PDF – DIR-20-VA)
- Publishing and broadcasting political program comparisons during an election period (PDF – DIR-31-VA)
- Publication and broadcast of partisan content by the media during an election period (PDF – DIR-32-VA)
Guides
- REPAQ guide (PDF – DGE-216-VA)
- You have been designated as a canvasser? (PDF – DGE-218-VA)
- Guide for the official agent of the party and of a party candidate (PDF – DGE-251-VA)
- Guide for the official representative of a party and of a party authority (PDF – DGE-252-VA)
- Guide for the official representative and official agent of an authorized independent candidate and an authorized independent MNA (PDF – DGE-253-VA)
- Guide to understanding the rules governing the control of election expenses (PDF – DGE-259-VA)
- Private intervenor's guide (PDF – DGE-709-VF – in French)
Election expense report
- Web application: Return of election expenses of a candidate
- Return of election expenses of a candidate (PDF – DGE-221-VA)
Provincial elections
Municipal
In this section
Health protocol to reduce the risk of spreading COVID-19 during any municipal election
IMPORTANT
The following documentation was developed for the municipal by-elections conducted in the fall of 2020 and winter of 2021. For purposes of the November 7, 2021, municipal general election, the Act to facilitate the conduct of the 7 November 2021 municipal general election in the context of the COVID-19 pandemic (SQ 2021, c. 8) was adopted by the Assemblée nationale on March 25, 2021, and was assented to on the same day. This Act gives the Chief Electoral Officer the power to amend the Act respecting elections and referendums in municipalities (CQLR, c. E-2.2) to facilitate the conduct of this election in the context of a pandemic. The Regulation amending certain municipal provisions to facilitate the conduct of the municipal general election of November 7, 2021, in the context of the COVID-19 pandemic ((2021), 153 G.O. 2, 2111B), of the Chief Electoral Officer came into force on May 15, 2021.
This documentation will be updated for the purposes of the November 7, 2021, municipal general election. Until then, for more information about the health regulations in effect in your area, please consult the Government of Québec website.
These forms are currently being updated.
- List of health guidelines for the in-person solicitation or collection of political contributions (DGE-1405-VA) (Update in progress)
- List of health guidelines for the in-person solicitation and collection of supporting signatures, when preparing an application for authorization of the elector who undertakes to run as an independent candidate (DGE-1406-VA) (Update in progress)
- Register of persons met to obtain a supporting signature or a political contribution (DGE-1404-VA) (Update in progress)
Municipalities with 5,000 or more inhabitants
Leadership campaign for a political party
- Return of leadership campaign income and expenses of a party leadership candidate (PDF – D-M-27-VA)
- Supplementary return of leadership campaign income and expenses of a party leadership candidate (PDF – D-M-28-VA)
- Return of campaign expenses of the official representative of a party (PDF – D-M-29-VA)
- Report on political activities and subsidiary revenues (PDF – DGE-1070.1-VF – in French)
- Return of campaign expenses of the party (PDF – DGE-1078-VA)
- Return of campaign income and expenses of a party leadership candidate (PDF – DGE-1080-VA)
- Supplementary return of income and expenses of a leadership campaign (PDF – DGE-1081-VA)
- Attestation of the publicity (PDF – DGE-1411.1-VF – in French)
- Application for reimbursement of travel and meals expenses (PDF – DGE-1476.1-VF – in French)
- Bordereau de transmission des reçus de contribution (PDF – GCDBTM-3 – in French)
Guidelines
- Daily indemnities for transportation expenses and for certain meal expenses during an election period or a leadership campaign (PDF – D-M-17-VA)
- Organization and holding of public meetings during an election period (PDF – D-M-24-VA)
Guides
- Confidentiality of lists of electors and referendum lists - Best practices for candidates, authorized political parties, recognized tickets and representatives of qualified voters (PDF – DGE-1004.2-VA)
- Candidate in an election in a municipality with a population of 5,000 or more? (PDF – DGE-1012-VA)
- You have been designated as a canvasser for a political contribution in a municipality with a population of 5,000 or more (PDF – DGE-1017-VA)
- Guide of the official representative and official agent of an authorized independent candidate (PDF – DGE-1026-VA)
- Guide of the official agent of an authorized political party (PDF – DGE-1037-VA)
- Guide of the official representative of an authorized political party (PDF – DGE-1041-VA)
- Guide of the private intervenor (PDF – DGE-1051-VA)
- Guide for the official representative and official agent of an independent candidate authorized to run for the position of warden of an RCM (PDF – DGE-1058-VA)
- RAPEQ Guide (PDF – DGE-1074-VA)
- Checklist - The leader of an authorized political party (PDF – DGE-1091-VA)
- Quick reference - The auditor of an authorized political party (PDF – DGE-1092-VA)
Miscellaneous tools and appendices
- Application for inquiry (PDF – DGE-1417-VA)
- Power of attorney to designate an undivided co-owner of an immovable or co-occupant of a business establishment who is entitled to make a contribution (PDF – DGE-1419-VA)
- Provisional contribution receipt (signed by the elector) (PDF – DGE-1431-VA)
- Application for reimbursement of travel and meals expenses (PDF – DGE-1476-VA)
Reservation and authorization of political entities
- Guide for completing the application for authorization of an independent candidate or of an elector who undertakes to run as an independent candidate (PDF – DGE-1028-VA)
- Schedule to the application for authorization of an elector who undertakes to run as an independent candidate (PDF – DGE-1028.1-VA)
- Application for authorization of a private intervenor/elector (PDF – DGE-1031-VA); annexe : DGE-1039-VA)
- Application for authorization of a private intervenor/group (PDF – DGE-1032-VA); annexe : DGE-1039-VA)
- Application to have a name reserved for a municipal political party (PDF – DGE-1036-VA)
- Procedure : Reserving a name for a municipal political party (PDF – DGE-1036.1-VA)
- Application for authorization of a political party (PDF – DGE-1042-VA)
- Procedure : Submitting an application for authorization of a municipal political party (PDF – DGE-1057-VA)
Municipalities with fewer than 5,000 inhabitants
Guidelines
Guide
Report
School board
In this section
Guidelines
- Opening an account in a financial institution (PDF – D-S-1-VA)
- Standards relating to contribution receipts (PDF – D-S-2-VA)
- Person authorized to solicit and collect contributions (PDF – D-S-3-VA)
- Reports from an authorized candidate (PDF – D-S-4-VA)
- Additional financial report from an authorized candidate (PDF – D-S-5-VA)
- Per diem allowances for transportation expenses and certain meal expenses reimbursed during the election period (PDF – D-S-6-VA)
- Loss of advertising material as the result of vandalism or theft during an election period (PDF – D-S-7-VA)
- Re-using advertising material produced and used during a previous election (PDF – D-S-8-VA)
- Processing official receipts (PDF – D-S-9-VA)
- Eligibility of durable goods (PDF – D-S-10-VA)
- Organizing and holding public meetings during an election period (PDF – D-S-11-VA)
- Report of expenses of a private intervenor (PDF – D-S-12-VA)
- Financing and expenses of an authorized candidate on a recognized ticket (PDF – D-S-13-VA)
Guides
- Guide for the private intervenor (PDF – DGE-5050-VA)
- Guide for the authorized candidate (PDF – DGE-5250-VA)
- Will you be running in the school elections? (PDF – DGE-5608-VA)
Miscellaneous tools and appendices
- Petty cash statement (PDF – DGE-5100-VA)
- Application for reimbursement of travel and meal expenses (PDF – DGE-5101-VA)
- Report on electoral activities and subsidiary revenues (PDF – DGE-5102-VA)
- Declaration of suretyship (PDF – DGE-5409-VA)
- Loan agreement (PDF – DGE-5410-VA)
- Attestation of advertising (PDF – DGE-5411-VA)
- Lease (PDF – DGE-5413-VA)
- Application to correct a report or return (PDF – DGE-5414-VA)
- Application for an inquiry (PDF – DGE-5417-VA)
- Provisional contribution receipt (signed by the elector) (PDF – DGE-5804-VA)
- Canvasser certificate (PDF – DGE-5805-VA)
- List of canvassers (PDF – DGE-5806-VA)
- Application for authorization of a private intervenor – Elector (PDF – DGE-5831-VA)
- Application for authorization of a private intervenor – Group (PDF – DGE-5832-VA)
- Power of attorney for a recognized team (PDF – DGE-5840-VA)
Reports
- Report and return of an authorized candidate (PDF – DGE-5800-VA)
- How to complete the Report and return of an authorized candidate (PDF – DGE-5800.1-VA)
- Additional financial report of an authorized candidate (PDF – DGE-5803-VA)
- How to complete additional financial reports of an authorized candidate (PDF – DGE-5803.1-VA)
- Return of expenses of a private intervenor (PDF – DGE-5834-VA)