Forms and guides
Summary
We provide forms, guides and guidelines on how to ensure compliance with the rules on political financing and the auditing of election expenses. These documents are intended for use by stakeholders involved in political financing, including candidates, official representatives, financial representatives, official agents, canvassers and private intervenors.
In this section
If you hold certain positions within an authorized political entity, you must visit your extranet to get the appropriate forms and documents.
Authorization and name reservation
- Application for authorization of an independent candidate or an elector who undertakes to run as an independent candidate (PDF – DGE-208-VA)
- Schedule to the application for authorization of an independent candidate or an elector who undertakes to run as an independent candidate (PDF – DGE-208.1-VA)
- Application for authorization of a private intervenor – Elector (PDF – DGE-705-VA)
- Application for authorization of a private intervenor – Group (PDF – DGE-706-VA)
- Application to have a name reserved for a provincial political party (PDF – DGE-207-VA)
- Procedure: Reserving a name for a provincial political party (PDF – DGE-207.2-VA)
- Application for authorization of a provincial political party (PDF – DGE-202-VA)
- Submitting an application for authorization of a provincial political party (PDF – DGE-202.2-VA)
Guides
- REPAQ guide (PDF – DGE-216-VA)
- You have been designated as a canvasser? (PDF – DGE-218-VA)
- Guide for the official agent of the party and of a party candidate (PDF – DGE-251-VA)
- Guide for the official representative of a party and of a party authority (PDF – DGE-252-VA)
- Guide of the official representative and official agent of an authorized independent candidate or authorized independent Member (PDF – DGE-253-VA)
- Guide to understanding the rules governing the control of election expenses (PDF – DGE-259-VA)
- Guide for private intervenors (PDF – DGE-709-VA)
See the guides for a leadership campaign
Guidelines
- Per diem allowances for transportation and certain meal expenses reimbursed for the election period (PDF – DIR-19-VA)
- Organizing and holding public meetings during an election period (PDF – DIR-20-VA)
- Publishing and broadcasting political program comparisons during an election period (PDF – DIR-31-VA)
- Publication and broadcast of partisan content by the media during an election period (PDF – DIR-32-VA)
See the guidelines for a leadership campaign
Expense reports
- Web application: Return of election expenses of a candidate
- Report of expenses of a private intervenor (PDF - DGE-708-VA)
See the reports for a leadership campaign
Leadership campaign
Guide
Bulletin
Guidelines
- Opening an account in a financial institution and keeping an accounting record by the financial representative of a party leadership candidate (PDF – DIR-05.1-VF – in French)
- Reuse of publicity materials produced and used in a previous leadership campaign (PDF – DIR-10.1-VF – in French)
- Authorization of an advertising agency by the financial representative of a party leadership candidate and detailed statement of agency expenses (PDF – DIR-13.1-VF – in French)
- Loss of equipment due to vandalism or theft during a party leadership campaign (PDF – DIR-14.1-VF – in French)
- Eligibility of physical assets as campaign expenses (PDF – DIR-18.1-VF – in French)
- Per diem allowances for transportation expenses and certain meal expenses reimbursed during a party leadership campaign (PDF – DIR-19.1-VF – in French)
- Organizing and holding public meetings during a party leadership campaign (PDF – DIR-20.1-VF – in French)
- Expenses inherent to certain campaign expenses (PDF – DIR-21.1-VF – in French)
- Person authorized to solicit and collect contributions for the purposes of a party leadership campaign (PDF – DIR-22.1-VF – in French)
- Incidental income from political activities or events held for the purposes of a leadership campaign (PDF – DIR-23.1-VF – in French)
- Party leadership candidate’s income and expense report (PDF – DIR-25-VF – in French)
- Campaign expense report for the official representative of a party (PDF – DIR-26-VA)
- Mandatory training (PDF – DIR-27-VA)
- Supplementary report on party leadership candidate’s campaign income and expenses (PDF – DIR-29-VF – in French)
- Payment methods accepted to pay for an campaign expense (PDF – DIR-34.1-VF – in French)
- Rules and accounting requirements for fundraising activities and political activities during a leadership campaign (PDF – DIR-35.1-VF – in French)
Forms
- Petty cash statement (PDF – DGE-201.1-VF – in French)
- Deed of loan (PDF – DGE-205.1-VF – in French)
- Declaration of surety (PDF – DGE-206.1-VF – in French)
- Advertising agency authorization record (PDF – DGE-224.1-VF – in French)
- Detailed statement of advertising agency expenditures (PDF – DGE-225.1-VF – in French)
- Request for payment of a contested claim (PDF – DGE-227.1-VF – in French)
- Report on fundraising or political activities for the purposes of a party leadership campaign (PDF – DGE-234.1-VF – in French)
- Request for correction to the campaign income and expenses report (DGE-236.1-VF – in French)
- List of canvassers (PDF – DGE-238.1-VF – in French)
- Canvasser’s certificate (PDF – DGE-239.1-VF – in French)
- Request for extension of authorization for a party leadership campaign form (PDF – DGE-242-VF – in French)
- Record of appointment of an assistant to the representative of a candidate (PDF – DGE-257.1-VF – in French)
- Lease agreement (PDF – DGE-258.1-VF – in French)
- Advertising attestation (PDF – DGE-260.1-VF – in French)
- Transportation and meal expense claim (PDF – DGE-261.1-VF – in French)
Reports to be produced
- Party campaign expenses return (PDF – DGE-270-VF – in French)
- Supplementary report of party leadership campaign income and expenses (DGE-272-VF – in French)
- Report on income and expenses of a party leadership candidate (DGE-275-VF – in French)
In this section
If you hold certain positions within an authorized political entity, you must visit your extranet to get the appropriate forms and documents.
Municipalities with 5,000 or more inhabitants
Guidelines
- Payment of per diem allowances for transportation and meal expenses (PDF – D-M-17-VA)
- Organization and conduct of public meetings during an election period or a leadership campaign (PDF – D-M-24-VA)
See the guidelines for a leadership campaign
Guides
- Confidentiality of lists of electors and referendum lists - Best practices for candidates, authorized political parties, recognized tickets and representatives of qualified voters (PDF – DGE-1004.2-VA)
- Candidate in an election in a municipality with a population of 5,000 or more? (PDF – DGE-1012-VA)
- Quick reference: Are you soliciting political contributions in a municipality with a population of 5,000 or over? (PDF – DGE-1017-VA)
- Guide of the official representative and official agent of an authorized independent candidate (PDF – DGE-1026-VA)
- Guide of the official agent of an authorized political party (PDF – DGE-1037-VA)
- Guide of the official representative of an authorized political party (PDF – DGE-1041-VA)
- Guide of the private intervenor (PDF – DGE-1051-VA)
- Guide for the official representative and official agent of an independent candidate authorized to run for the position of warden of an RCM (PDF – DGE-1058-VA)
- Quick reference - Leader of an authorized political party (PDF – DGE-1091-VA)
- Quick reference - Audit of the financial report of an authorized political party (PDF – DGE-1092-VA)
Miscellaneous tools and appendices
- Power of an attorney for registration on the list of electors of the referendum list and for making contributions (PDF – SMR-9.1-FIN-VA)
- Provisional contribution receipt (signed by the elector) – Elector or authorized independent candidate (PDF – DGE-1431-VA)
- Provisional contribution receipt (signed by the elector) – Authorized political party (PDF – DGE-1432-VA)
Reservation and authorization of political entities
- Application for authorization of an independent candidate or of an elector who undertakes to run as an independent candidate (PDF – DGE-1028-VA)
- List of signatures of support from electors of the municipality (PDF – DGE-1028.1-VA)
- Application for authorization of a private intervenor/elector (PDF – DGE-1031-VA); schedule: DGE-1039-VA)
- Application for authorization of a private intervenor/group (PDF – DGE-1032-VA); schedule: DGE-1039-VA)
- Application to have a name reserved for a municipal political party (PDF – DGE-1036-VA)
- Procedure : Reserving a name for a municipal political party (PDF – DGE-1036.1-VA)
- Application for authorization of a political party (PDF – DGE-1042-VA)
- Procedure : Submitting an application for authorization of a municipal political party (PDF – DGE-1057-VA)
Leadership campaign for a political party
Forms
- Canvasser’s certificate (PDF – DGE-1024-VA)
- List of canvassers (PDF – DGE-1030-VA)
- Itemized statement of expenses incurred by an authorized advertising agency (PDF – DGE-1068-VA)
- Petty cash statement (PDF – DGE-1100-VA)
- Advertising certificate (short form) (PDF – DGE-1267-VA)
- Declaration of suretyship (PDF – DGE-1409-VA)
- Loan agreement (PDF – DGE-1410-VA)
- Advertisement certificate (PDF – DGE-1411-VA)
- Authorization of an advertising agency (PDF – DGE-1412-VA)
- Rental lease (PDF – DGE-1413-VA)
- Request to amend a return of election expenses (PDF – DGE-1414-VA)
- Application for reimbursement of audit fees (PDF – DGE-1416-VA)
- Request for payment of a contested claim (PDF – DGE-1475-VA)
- Application for reimbursement of travel and meals expenses (PDF – DGE-1476-VA)
- Consent linked to a contribution paid using a point-of-sale terminal (PDF – DGE-1477-VA)
- Bordereau de transmission des reçus de contribution (PDF – GCDBTM – in French)
Guide
Guidelines
- Opening of an account in a financial institution (PDF – D-M-4-VA)
- Person authorized to sollicit and collect contributions (PDF – D-M-6-VA)
- Appointment of a deputy and detailed statement of their expenses (PDF – D-M-11-VA)
- Advertising agency authorization and detailed statement of expenses (PDF – D-M-12-VA)
- Payment of per diem allowances for transportation and meal expenses (PDF – D-M-17-VA)
- Re-use of advertising material produced and used in a previous election or party leadership campaign (PDF – D-M-20-VA)
- Payment of a contribution by credit card via a transactional website (PDF – D-M-21-VA)
- Organization and conduct of public meetings during an election period or a leadership campaign (PDF – D-M-24-VA)
- Report on political activities and subsidiary revenues (PDF – D-M-26-VA)
- Rapport des revenus et dépenses de campagne d’un candidat à la direction d’un parti (PDF – D-M-27-VF – in French)
- Rapport complémentaire d’un candidat à la direction d’un parti (PDF – D-M-28-VF – in French)
- Rapport des dépenses de campagne d’un parti (PDF – D-M-29-VF – in French)
- Approved payment methods for expenses (PDF – D-M-34-VA)
- Standards relating to the contribution receipt of a political party leadership campaign (PDF – D-M-35-VA)
- Payment of a contribution by transfer of funds (PDF – D-M-36-VA)
- Payment of a contribution using a point-of-sale terminal (PDF – D-M-37-VA)
Reports to be produced
- Political activities or financing return (PDF – DGE-1070-VA)
- Rapport des dépenses de campagne du parti (PDF – DGE-1078-VF – in French)
- Rapport des revenus et dépenses de campagne d'un candidat à la direction d'un parti (PDF – DGE-1080-VF – in French)
- Rapport complémentaire d'un candidat à la direction d'un parti (PDF – DGE-1081-VF – in French)
Municipalities with fewer than 5,000 inhabitants
Guidelines
Guide
Report
In this section
Guidelines
- Opening of an account in a financial institution (PDF – D-S-1-VA)
- Standards relating to contribution receipts (PDF – D-S-2-VA)
- Persons authorized to solicit and collect contributions (PDF – D-S-3-VA)
- Report and return of an authorized candidate (PDF – D-S-4-VA)
- Additional financial report from an authorized candidate (PDF – D-S-5-VA)
- Per diem allowances for transportation expenses and certain meal expenses reimbursed during the election period (PDF – D-S-6-VA)
- Loss of advertising material as the result of vandalism or theft during an election period (PDF – D-S-7-VA)
- Reuse of advertising material produced and used during a previous election (PDF – D-S-8-VA)
- Processing official receipts (PDF – D-S-9-VA)
- Eligibility of durable goods (PDF – D-S-10-VA)
- Organization and conduct of public meetings during an election period (PDF – D-S-11-VA)
- Report of expenses of a private intervenor (PDF – D-S-12-VA)
- Financing and expenses of an authorized candidate on a recognized ticket (PDF – D-S-13-VA)
- Payment methods accepted to pay for an expense (PDF – D-S-14-VA)
Guides
- Guide for the private intervenor (PDF – DGE-5050-VA)
- Guide for the authorized candidate (PDF – DGE-5250-VA)
- Are you running in the school elections? (PDF – DGE-5608-VA)
Miscellaneous tools and appendices
- Petty cash statement (PDF – DGE-5100-VA)
- Application for reimbursement of travel and meal expenses (PDF – DGE-5101-VA)
- Report on electoral activities and subsidiary revenues (PDF – DGE-5102-VA)
- Advertising certificate (short form) (PDF – DGE-5408-VA)
- Declaration of suretyship (PDF – DGE-5409-VA)
- Loan agreement (PDF – DGE-5410-VA)
- Attestation of advertising (PDF – DGE-5411-VA)
- Lease (PDF – DGE-5413-VA)
- Request to correct a report (PDF – DGE-5414-VA)
- Provisional contribution receipt (signed by the elector) (PDF – DGE-5804-VA)
- Canvasser certificate (PDF – DGE-5805-VA)
- List of canvassers (PDF – DGE-5806-VA)
- Application for authorization of a private intervenor – Elector (PDF – DGE-5831-VA)
- Application for authorization of a private intervenor – Group (PDF – DGE-5832-VA)
- Power of attorney for a recognized team (PDF – DGE-5840-VA)
Reports
- Web application: Report and return of an authorized candidate
- Report and return of an authorized candidate (PDF – DGE-5800-VA)
- How to complete the Report and return of an authorized candidate (PDF – DGE-5800.1-VA)
- Additional financial report of an authorized candidate (PDF – DGE-5803-VA)
- How to complete the additional financial reports of an authorized candidate (PDF – DGE-5803.1-VA)
- Return of expenses of a private intervenor (PDF – DGE-5834-VA)